Privacy Policy

Slovak Business Council UAE ("SBC", "we", "us") is a non-profit business council based in Dubai, United Arab Emirates, founded in 2025 by Slovak entrepreneurs. We are the operator of the website https://slovakbc.ae and the Member Zone.

Contact: info@slovakbc.ae
Address: Baniyas Rd, Port Saeed, Riggat Al Buteen, Dubai, United Arab Emirates

To confirm: Legal form, registration / licence number and the licensing authority of SBC are not available in the project and must be added before publication. If a data protection contact person exists, add it here.

Visitors of the public website

• Contact requests you send to us by email.
• Messages you type into the website assistant (chat) on the homepage, which are processed to generate an answer and are not linked to a named account.
• Your language preference and cookie choices, stored in your browser (see the Cookie Policy).
• Technical data automatically processed by our hosting provider to deliver the site securely (for example IP address and request logs).

Membership applicants

• Identity and contact details: name, email address, phone number, nationality, position.
• Company details: company name, activity, trade licence information.
• Uploaded documents required for the application: copies of Emirates ID, passport and trade licence.
• Your confirmations of the SBC Code of Ethics, this privacy notice and the membership review acknowledgement, including the time and version accepted.
• Review outcome, reviewer messages sent to you and internal review notes of the Board.

Members (Member Zone)

• Sign-in credentials (email and a password stored in hashed form by our authentication provider).
• Member profile: name, company, role, biography, contact details and profile photo you choose to publish to other members.
• Content you create: discussion posts, direct messages to other members, event registrations, votes, opportunities and documents you upload or download.
• Membership status, roles (for example member, board member, administrator) and an audit trail of administrative actions.
• Email notification preferences and a delivery log of notification emails sent to you (recipient, subject type, status, no email body).

• To assess membership applications and communicate the outcome (approval, decline or request for more information).
• To operate the Member Zone: sign-in, member directory, discussions, messages, events, votes, documents and opportunities.
• To send Member Zone notification emails you have not switched off (new events, votes, discussions, announcements and documents) and workflow emails about your application.
• To send authentication emails such as password reset links.
• To protect the platform: access control, role checks, rate limiting, audit logging and abuse prevention.
• To answer your questions and improve the website (for example the website assistant and the Slovak translation feature).

To confirm: The legal basis for each purpose (for example consent, contract/membership, legitimate interest) should be confirmed with legal counsel with regard to UAE law (including the UAE Personal Data Protection Law) and, for members located in the EU/Slovakia, the GDPR.

• Application data and uploaded identity documents are visible only to authorised reviewers (SBC administrators and Board members) and to you.
• Your member profile is visible to other approved members inside the Member Zone. Public-website visitors cannot see it.
• Board-only content (board documents, resolutions and board discussions) is visible only to Board members and administrators.
• Direct messages are visible only to the participants and, for security and moderation purposes, to administrators where technically necessary.
• We do not sell personal data and we do not use advertising networks.

We use the following service providers to run the website:

• Lovable Cloud (hosting, database, file storage and authentication). The database and file storage for this project are located in the European Union (Ireland).
• Lovable's managed email service, which sends Member Zone notifications from the address notifications@notify.slovakbc.ae and authentication emails.
• Lovable AI Gateway, which processes text you enter in the website assistant and website text submitted for Slovak translation. No account identifiers are sent with translation requests.
• Google Workspace for our mailbox info@slovakbc.ae when you write to us by email.

To confirm: Confirm whether any additional processors are used (for example payment handling for membership fees) and whether data processing agreements are in place with each provider.

• Application documents you remove yourself are deleted from the application storage.
• Documents deleted by members in the Member Zone are first marked as deleted (soft-deleted) and can be permanently purged only by an administrator; documents flagged for retention are not deleted.
• Revoked or suspended memberships keep their history; accounts are not deleted automatically.
• Administrative actions are recorded in an audit log that is kept unchanged.

To confirm: Specific retention periods (for declined applications, identity documents of former members, audit logs, messages and email delivery logs) are not defined in the project and must be set by the Board.

• Members can edit their profile, change their password and switch individual email notification types on or off in My profile.
• Applicants can update their application and replace documents while it is pending or when more information is requested.
• You can change your cookie choices at any time via “Cookie settings” in the footer.
• Subject to applicable law you may request access to, correction of, or deletion of your personal data, or object to certain processing, by writing to info@slovakbc.ae.

To confirm: Confirm the response deadline for such requests and the competent supervisory authority to be named here.

Access to the Member Zone requires a personal account. Data access is enforced by server-side permission rules for every table and file, uploaded files are validated for type and size, downloads use short-lived signed links, and sensitive actions are logged. No system is completely secure; please report any concern to info@slovakbc.ae.

We may update this policy when the website or our services change. The date at the top shows the latest version. Material changes affecting members will be announced in the Member Zone.